Facilities management defines a broad aspect of soft services and facilities that allows smooth operation of the residential and commercial spaces. These services ensure with the aim of functionality, safety, comfort, and protection of the assets, infrastructure, and long term maintenance. All methods and procedures in the regular operations, maintenance, and repair cycle come under the term of facilities management.
What is soft services facilities management?
Facilities management is then further categorized into hard and soft services. Soft Services in facilities management include House Keeping, Ground maintenance, Floor polishing, Pantry Services, glass cleaning, and office movement. While on the other side hard services include Carpentering, plumbing, heating & electrical maintenance, life technicians, and fire system.
What are the lists of soft services facilities management?
Here is a quick list of soft services facility management offered by FTFPL.
Housekeeping Services – Maintaining hygiene standards within a premises
Pantry Services – Maintaining pantry services to serve guests
Floor Polishing Services – Maintaining cleaning standard of premium properties
Glass Cleaning Services – Maintaining exterior and interior surfaces clean and dirt free
There are different safe practices that we can follow in soft services facility management. Different aspects and factors help to maintain them precisely. Let’s start with a few ideas to keep costs affordable first.
Cost-Saving Ideas of facility management
Most of the organization’s first priority is to keep the costs as lowest as possible. And with soft services facilities management, you can make sure to avoid the unnecessary costs by following these steps smartly.
Utilizing and implementing a sustainable facility design plan
Keeping night site lighting to the minimum
Swapping old lighting with new LEDs
Understand the direct and indirect costs involved in facility management
Keep a professional energy audit for checking the efficiency of the overall facility system
Use of modern and enhanced technologies for lowering costs as well as higher performance such as smart sensors across various electronic items.
Have a professional understanding of the complete life cycle of the building and to know the utilization of resources.
Office maintenance services must maintain the longevity of the building for sustainable use precisely.
Cost-Saving Ideas of facilities management
Most of the organization’s first priority is to keep the costs as lowest as possible. And with soft services facilities management, you can make sure to avoid the unnecessary costs by following these steps smartly.
Utilizing and implementing a sustainable facility design plan
Keeping night site lighting to the minimum
Swapping old lighting with new LEDs
Understand the direct and indirect costs involved in facility management
Keep a professional energy audit for checking the efficiency of the overall facility system
Use of modern and enhanced technologies for lowering costs as well as higher performance such as smart sensors across various electronic items.
Have a professional understanding of the complete life cycle of the building and to know the utilization of resources.
Office maintenance services must maintain the longevity of the building for sustainable use precisely.
Centralize facility management through software
Software today has become a central part of maintaining and operating all size businesses. Multiple departments have different access to the portal to maintain their daily actives and each department reports to the central facility. This keeps every department inside the building along with their activities in check. Several practices come with the right use of software technology.
Helps supervisors to control and manage activities
Ease of information accessibility
HVAC remote tools for management
Have a stringent check on software compliance
Technologies should offer opportunities and showcase errors to further improvement
Easily monitor the performance of the building premises
Utilizing automated systems also adds to higher performance
The software also provides a comprehensive inventory system for maintaining present and future requirements.
Customize the data and track the performance of facilities management activities
Data is one of the most essential factors for enhancing the performance of any organization. Tracking all the information allows professionals to discover patterns and ideas
Have stringent control over the company’s assets to manage the data cycle from different aspects.
Use a comprehensive facilities management software system that can manage communication, data, and as well as track performance for smoother operation.
Data can also help in pinpointing assets tagging and update information consistently. Thus defining essential and non-essential assets that can further help in maintenance, inventory, and streamlining procedures for better management of the premises activities.
Communicate and Collaborate in Facilities management
Communication is one of the essential factors for the success of any organization. And with multiple departments running within premises, communication plays a crucial role in getting information get crossed precisely. Here is a quick list of best practices for communication and collaboration in soft services facilities management.
Organizations recommend using multiple methods for communication, distributed workspace, flexible workstations, and mobile workplace for enhancing the collaboration within the premises.
Leveraging the maximize use of workspace by following precise strategies
Bring training methods for employees to help them acquire skills
Automate operational tasks and procedures for conveying the message precisely
Embrace the IoT(Internet of Things)
And with continuous improvement, businesses today are running towards better technologies to serve their needs. Internet of Things (IoT) is one of the leading solutions that going to have a significant impact on the near future. Businesses are now embracing them to be on the same line with their competitors and get more productive using the same operating procedures. IoT has changed the way soft services are handled and allows facility professionals to lower costs, build a safe environment, saves time, and roles easier as well.
Improve facility safety management plan
It is highly important that organizations provide a safe environment for their employees and following standard practices is a must. So it is recommended to have training and modules before starting their professional journey. Here are the best safety practices for soft services facilities management.
Using a preventive approach and keep the maintenance at a high level to avoid bigger spending later on. Most of the organization now employ Preventive maintenance strategies to fulfil their long term goals and objectives.
Minor changes provide significant impact and can help in precise planning for long term benefits. It is important to be proactive in small problems to avoid combining them for a larger one.
Using an automated entry system to recognize faces for allowing people to let them in and out of the building. The building also installs thermal imaging technology to identify new and unseen issues for comprehensive solutions.
Have a thorough understanding of the different approaches for preventive, predictive, and then reactive maintenance across the organization.
Data is crucial in this modern age so follow stringent data protocols throughout the system for better productivity. And with the greater business intelligence, you also get optimized intelligence that drives a better return on investment (ROI) as well.
Use data to discover bottlenecks in the organization and drive more optimized solutions for future planning.
Through the premises and operations, there have to be clear and precise definitions for implementing safe practices across soft services facilities management.
Soft Services facility management today has transformed into this modern era. New and improved technologies have replaced the obsolete methods and procedures. These solutions have higher efficacy and improved productivity as well.
FTFPL offers premium soft services facility management services with trusted and reliable solutions for all personal and commercial establishments at an affordable cost. You can connect with our executives to pre-schedule the services at a specific time and get 100% satisfaction for each customer.